Annual Compliance Checklist for Private Limited Companies

Every filing your company must complete each year, the due dates, and the penalties for missing them.

Annual compliance is not optional. Every Private Limited Company must complete a set of filings each year, even if it did no business at all. Missing them leads to daily penalties that add up quickly.

The main annual filings

• AOC-4 for the financial statements
• MGT-7 for the annual return
• ADT-1 for the appointment of the auditor
• DIR-3 KYC for every director
• The company Income Tax Return

Meetings you must hold

A company is expected to hold regular board meetings through the year and an Annual General Meeting, usually by the thirtieth of September. Minutes of these meetings must be properly recorded and maintained.

Key due dates

AOC-4 is generally filed within thirty days of the Annual General Meeting, and MGT-7 within sixty days of it. The income tax due date depends on whether a tax audit applies to your company.

The cost of missing a deadline

Late filing of MCA forms attracts a penalty of one hundred rupees per day per form, with no upper limit. On top of the money, persistent non compliance can affect the status of the company and the standing of its directors.

How to stay on top of it

• Maintain your books through the year rather than at year end
• Appoint your auditor on time
• Keep a compliance calendar with every due date
• Keep director KYC updated annually

Compliance is far cheaper than the penalties. A simple routine keeps your company clean and investor ready.